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1. What hardware components are required to use the Electronic Presentation Online System?
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You must have a computer with internet connection. Please ensure that you have a direct Internet connection which is not
filtered or limited by your Provider. (Note that major institutions often install filters for security reasons. If in doubt please refer to your IT
department/Internet Provider.)
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2. What operating system do I have to run?
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The poster submission system works with Windows (Version '98 and higher) Linux and Mac OS.
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3. What web browser do I have to use?
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For Windows XP:
Internet Explorer 6.0+, Netscape 7.2, Mozilla Firefox 2.0, Mozilla 1.7.12
For Linux:
Mozilla Firefox 2.0, Mozilla 1.7.12
For Mac OS:
Mozilla Firefox 2.0, Camino 1.0, Netscape 7.2, Mozilla 1.7.12
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4. Are there any special browser settings to be checked?
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Yes, please enable Cookies, Java script and turn off the pop-up blocker. In order to check, please click here
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5. What if I do not remember my password?
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Please make use of the "Can't remember your password" option. (To be found underneath the login fields).
You will have to enter your last name and your e-mail address. The password will then be emailed to you within some minutes.
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6. What if my logins are unsuccessful?
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Apart from typing mistakes which certainly may happen, unsuitable internet settings can be the reason. Please make sure Cookies and Java script are enabled. Deactivate the pop up blocker before attempting to log on. (See section 'Are there any special browser settings to be checked?' on how to activate Cookies and Java script for your browser).
Note that major institutions often install filters for security reasons. If in doubt please refer to your IT department/Internet Provider.
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7. Does the submission have to be done online?
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Yes. Submissions can only be done online.
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8. Where can I find the help manual?
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For further information please refer to the help manual, which has been uploaded to the system and can be retrieved by selecting 'Need help?' from the top navigation toolbar, right next to the logout button.
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9. What happens if my computer "crashes" while I am submitting the presentation?
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After rebooting your computer you can re-enter the system which will show all data you have saved by clicking save or proceeding to the next step. You can continue to complete the section where you have been interrupted.
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10. What is the MeSH code?
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The Medical Subject Headings (MeSH) comprise the US National Library of Medicine's (NLM) controlled vocabulary used for indexing articles and for searching MeSH-indexed databases, including MEDLINE.
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11. Is it possible to have multiple affiliations?
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Each author of your poster can only be affiliated to one institution.
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12. How will my poster be presented on site?
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The onsite viewing version of your poster will be similar to the version you see, when changing into the 'view' mode, by selecting 'view' from the top navigation bar.
The viewer of your poster will also have the chance to send your poster to his/her mailbox as a pdf file. This pdf file does however not substitute the full poster presentation, as for example movies can not be saved in the pdf.
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13. What is the role of the submitter?
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The submitter will be the corresponding author in charge of submitting the poster to the online system. Therefore a correspondence email address is mandatory for submitters.
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14. What is the role of the presenter?
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Depending on the congress, the presenter usually has to register for the meeting in order to guarantee the display of the poster.
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15. How can I change the presenter of my poster?
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The submitter and presenter do not necessarily have to be the same person. The submitter can choose to nominate a co-author as presenter of his poster. To apply this change the submitter will have to contact the support team.
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16. Is it possible to change the presenter after the deadline?
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Please be aware that no changes can be applied to the author block after the deadline.
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17. How can I add Co-authors to my poster?
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Generally the submitter will have to supply the support team with at least the full name, institution & department, city & country and email address of any co-authors to be added.
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18. How can I insert text?
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It is recommended to copy unformatted, plain text from a simple text editor (e.g. notepad) into the system's text editor, and then go about editing the text- Using inserts, bold or italics, colours etc.
Additionally you can highlight the text already entered into the system and erase any formatting using the rubber, which is displayed symbolically within the formatting tool bar. This should help keeping your text consistent.
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19. How can I get rid of pre-formatting?
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- Highlight the text and select the 'rubber icon' from the formatting toolbar. This should delete all pre-formatting.
If you still do not succeed this way:
- Copy the text and paste it into a simple text editor, e.g. 'Notepad', highlight and copy it again and paste it back into the poster submission text editor. You will loose all formatting.
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20. How can I create tables?
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- Simple tables can be created by using the 'table tool' from the system's text editor.
- Complicated tables can be uploaded as excel sheets, PowerPoint, PDF or JPG (We would advise you to export single PPT slides from your presentation in JPG format before uploading them to the system).
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21. How can I insert images or other (media) files into the poster?
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- Insert images into the text flow via the 'image symbol' in the toolbar
- Link images or (media) files to the text:
To do so highlight the word or sentence to which you want to link the image or (media) file, select the 'link symbol' with the globe from the toolbar, upload the images, or select already existing ones from your mediafiles section, enter an annotation if you like, and finish the process by pressing 'insert' image.
- Add images or (media) files to the thumbnail section to the right of the screen. Simply click on the 'add thumbnail' button and upload the file as described above.
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22. Is it sufficient to upload images or other (media) files into the mediafiles section?
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No. Simply uploading images to the 'mediafiles' section is insufficient! You need to link the files to the poster itself. Please refer to 'How can I insert images or other (media) files into the poster? for instructions.
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23. Is it necessary to prepare my poster as PPT file previously to entering the system?
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There is no need to compose a PowerPoint presentation in advance.
The e-Poster system provides a structure for uploading your poster. It can not simply be substituted by a PPT file. We recommend preparing unformatted text and (media) files (images, videos, tables) for upload to the e-Poster system. Linking (media) files such as ppt, xls, pdf, etc. is possible. For instructions on how to link such files to the system refer to 'How can I insert images or other (media) files into the poster?'.
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24. Can I use any image format?
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Supported file formats are: .jpg, .png and .gif. Images in .tif and numerous other image formats should be converted to .jpg first. Furthermore they should conform with the following requirements: Dimension: maximum of 1024 x 768 pixel, Resolution: 72 dpi, Mode RGB
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25. Can I use any video format?
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Supported file formats are .mpeg4, .mov and .avi. Furthermore they should conform with the following requirements: Screen size: maximum of 500 x 500 pixel, framerate: 25 frames per second.
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26. Is there any limit to the size of my media files?
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In general, there is no limit but we suggest that no media file should exceed 2-3MB.
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27. How can I save what I have submitted?
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By clicking the 'Save' button and every time you proceed to the next submission step, your entries are saved. To finalize a poster submission, click the 'Complete' button.
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28. Can I modify my poster after submission?
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Once you have clicked the 'Complete' button it is no longer possible to modify your poster. Should you realize that you have to make changes please contact the support team: aans@webges.com
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29. Are there word limits in each section?
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No, but the altogether disc space of a poster is limited to 20 MB.
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30. Is there a limit to the complete disk space of a poster?
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Yes, the limit is 20 MB. The availability of disk space is indicated by the little graph to the right hand side of your screen whilst in 'edit' mode.
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31. Is the PDF Version of my poster meant to substitute the poster itself?
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The e-Poster system is an online system which provides a structured outline for poster upload which can not simply be substituted by a PDF file.
The e-Poster system allows you to include (media) files such as movies, images, tables etc.; such (media) files can not be exported and saved within the PDF of the poster. Only JPG's and the text entered in the relevant sections can be exported within the PDF, for all other (media) files only the system generated icons will be displayed.
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32. What are the advantages of the e-Poster system?
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The Electronic Poster System is a new approach to present scientific exhibits. It replaces traditional poster presentations and allows a paper-free scientific exhibition. All submitted exhibits can be viewed from any workstation in the convention centre dedicated to the scientific exhibition. An intelligent search function helps finding any exhibit within seconds. The Electronic Poster System offers a consistent and standardised presentation of submitted exhibits, which allows an easy, self-explanatory navigation for the user. After the conference the content of the system can be made available online on the website of the society.
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33. What can I do to find additional help?
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For further help contact: aans@webges.com
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